Vocabulary: Purpose, Data, and Processing Procedure

What is matching (product matching)?

On different websites, the same product may have different names. For example, in your catalog it may be named one way, while in a competitor’s or partner’s online store it may be named completely differently. For the system to correctly analyze prices, availability, and other parameters within your nomenclature, it needs to “know” that the product card from website A and the product card from website B refer to the same product.

To make this possible, it is necessary to specify which product from your catalog the product found on the website corresponds to. This process is called matching, or product matching.

How does a product get into the Vocabulary?

After categories are successfully added, the data for them goes into the client’s Vocabulary. This happens automatically: data updates are launched every five minutes. After that, the content team receives the source data for its work. In other words, a list of product cards appears in the system, and matching can begin for those cards.

Pricer24 also has algorithms that automatically link product cards if, for example, the contractor’s product name matches yours, or if your product article number is present in the name. In other cases, the link must be created manually.

Types of work

There are three types of work in the system. They help separate the content team’s tasks depending on their purpose:

• Daily — daily tasks. This is the volume of products that the team must process on an ongoing basis to keep data up to date.
• Setup — one-time or situational tasks. These include processing products within a specific task: adding new categories, adding new contractors, additional configuration, and so on.
• Rework needed — rework tasks. This is assigned if mistakes were made while working with the Vocabulary and incorrect links (matches) were created. In such cases, the incorrect links must either be removed and the correct match found, or the product must be marked as “Not in the catalog”.

Product matching process

An unmatched product is a product that was found on a contractor’s website or in supplier catalogs in the categories ordered by the client for parsing or processing, but:

• was not linked to the corresponding product in the client’s catalog;
• or was not marked as “Not in the catalog” after verification.

Example

You ordered parsing of the website “Website.com” in the “Cameras” category.

The system collects data from “Website.com” within the selected category and automatically tries to match these products with corresponding products in your catalog. If the automatic algorithms could not find a match, these products appear in your Vocabulary with the “Not matched” status. They need to be checked and processed manually.

What needs to be done?

1. Log in to your personal account on the Pricer24 platform.
2. Open the menu and go to the relevant section: “Data” → “Matching” → “Vocabulary”.

3. In the filter, in the “Status” field, select “Not matched”. Click the “Apply” button.

4. A list of products that need to be checked across different websites will be loaded.

5. To open the matching window, hover over the product and double-click it. The following window will open:

How product search for matching works

In the matching window, the system will immediately suggest product options where part of the information matches.

• If the required product is not in this list, try searching for it by checking different parts of the product name, as shown in the screenshot below.
• It is also useful to add spaces between different parts of the model description. This improves the search for similar options in the system.

• During the search, you can also use the product price as a reference. Sometimes models may have minor differences in the name, but if you visually compare the product cards on your side and on the contractor’s side, they may be identical and have the same price. This confirms with 99% probability that it is the same product. To go directly to the product card, click the globe icon (🌐) next to the product name.

If the system did not find any matches

• Go to your website and try to find the product by searching for the model.
• If you could not find an identical product in your catalog, select the “Not in the catalog” option in the system.

• If you have doubts, select “Postpone” and discuss such cases with your manager.

If the product does not fit the category

If you understand that a certain product should not be in this category (for example, it has labels such as “Refurbished”, “Used”, “Open box”, and so on), select the “Exclude” option.

Example:

If the technical specification does not state that the “Vacuum Cleaners” category should include used products, and the system suggests an item marked “Used” or “Refurbished”, it must be excluded.

How matching with the Pricer24 Virtual catalog works

Sometimes products that are not in your assortment appear in competitors’ online offers, but it is important to track them. To make it possible to analyze them, Pricer24 provides a separate tool: the Virtual catalog.

This is an auxiliary catalog that is created and filled in manually. It includes products that:

• belong to categories that are relevant to you;
• are available from competitors;
• but do not have corresponding products in your Main catalog.

In other words, all contractor products for which no match was found in your Main catalog can be added to the Virtual catalog. Products in the Virtual catalog are created manually.

How to create a Virtual catalog

1. In the menu, go to Settings → Products → Catalogs..
2. In the upper-right corner, click “Create”.
3. Fill in the required fields in the window that appears.
4. Make sure to select the “Client can edit” checkbox. This will allow you to add products yourself.

How to add products to the Virtual catalog

There are two ways:

Method 1. Through the competitor product directory:

• Go to Dictionaries → Products “Competitors”.
• Click “Create” in the upper-right corner.
• Fill in the product card. See the field completion rules below.)

Method 2. Directly during matching:

• In the matching window, click the “+ [name of your Virtual catalog]” button..

• Fill in the product card in the menu that opens.

How to correctly fill in the product card

• Code - Product code. Generate it automatically by clicking the lightning icon.
• Category - select it manually according to the category this product belongs to.
• Name - there are three possible approaches: a) copy the name from the contractor; b) create it according to the internal rules for the Virtual catalog; c) check how similar products were created earlier.
• Vendor - specify it if present.
• Vendor code - copy it from the product card on the contractor’s website. This may be a field named “Product code”, “Article number”, “Number”, and so on. The article is a unique product identifier in the contractor’s system.
• Link - add the URL of the product card on the competitor’s website, if needed.

Matching created products with the Pricer24 catalog

After a new product is created in the system, it automatically appears in the list for further matching, as shown in the examples above. The next step is to compare it with the existing products in the client’s catalog to make sure it does not duplicate items that have already been added.

What happens next

Over time, clients may add to their catalog products that were previously absent from it, but that we had already created manually in the Pricer24 Virtual catalog. In such cases, the system detects duplicates and notifies you about them. In case of duplication, your task is to delete the product from the Pricer24 Virtual catalog. This is done using the same logic as processing other duplicates.

Updated on: 20/05/2026