Operation processing is the first step in the daily work with products from your catalog.

Operations are intended for processing new items specifically from your catalog, namely:

• checking whether your new products are present among the products found on competitor websites;
• processing duplicates in your catalog;
• setting the necessary parameters for more accurate automatic matching.

General information

Operation types

• Vocabulary — processing new products.
• Duplicates — processing duplicates in your catalog.
• VendorCode — adding the product vendor code.
• Mask — filling in standard labeling data, for example, vendor, series, model.
• Link — manually filling in the link to a competitor product that corresponds to an item in your catalog.

Operation statuses

All products in operation processing have a certain status. These statuses help track the processing stage of each item:

• New — the product has just been loaded into the account and has not been processed yet.
• Processed — the product has already been processed.
• Postponed — product processing has been temporarily suspended due to difficulties, questions, or the need for clarification.
• Extended — the product does not need to be processed for various reasons.

Work types in the account

The work type helps organize the product processing workflow in the system. It indicates why the product appeared in processing and allows tasks to be distributed effectively among responsible managers.

As an administrator, you can independently:

• select the list of products for processing;
• specify the work type;
• assign a responsible manager.

Available work types:

• Daily — daily processing: automatically assigned to products that enter the account after each parser run.
• Setup — products that were loaded into the account after the initial account setup or changes made on request.
• Rework needed — products that require repeated processing. For example, because of poor previous processing, matching errors, or a client request regarding a product missing from monitoring.

Each product has a responsible person assigned for operation processing.

Processing the Vocabulary operation

What is this operation needed for?

This operation is assigned by default to all new products that have been added to your catalog. Next, the products with this operation need to be matched with contractor products.

Operation processing procedure:

1. Go to the menu.
2. Data → Matching → Operations.

3. In the filter, select products with the Vocabulary operation type and New status.

Next, process each product manually:

1. Copy its name.
2. Open the "Vocabulary" module in another window and clear all checkboxes in the "Status" filter.
3. Search for the required product in the vocabulary.

Example

A product has appeared in your catalog: "Dove Restoring Ritual Conditioner with Turmeric and Coconut Oil, 350 ml".

No exact match for this name was found in the vocabulary, but if the query "Dove Conditioner" is used, contractor products with similar name variants appear in the list, for example: "Dove Nourishing Secrets Restoring Ritual Conditioner, Turmeric and Coconut Oil, 350 ml". This contractor product is currently marked as "Not in catalog".

What needs to be done?

1. Go to the product card.
2. Remove the link of the product with the "Not in catalog" label by clicking "Disconnect" or pressing Alt+2.
3. Match this product with the corresponding product.
4. This operation must be performed for each product that has a match in your catalog.

After the product has been:

• matched with your catalog;
• or confirmed to be absent from contractor products -

the operation in your catalog must be marked as "Processed".

Processing the Duplicates operation

What is this operation needed for?

In the standard flow, only products that are present in your catalog are processed. However, some clients want to see products that are available from their competitors but absent from their catalog. To solve this task, a separate virtual catalog is created and manually filled with products that are absent from the client's catalog.

Where do duplicates come from?

Duplicates appear when a new product is added to the catalog, but it had previously already been added manually to the virtual catalog.

In this case, the duplicates need to be merged.

Processing the Duplicates operation

1. Go to the menu.
2. Data → Matching → Operations.
3. In the filter, select the Duplicates operation.

4. Copy the product name or vendor code.
5. Go to the tab shown in the screenshot below.

6. In the opened menu, paste the copied product name and check the search results.
7. If the system has found duplicates, pay attention to the label with the catalog names. This means that one product may be a real product from your catalog, while the other may be a product from the virtual catalog, which is filled manually.

8. Select the duplicate checkbox and click "Delete".
9. Remove the Duplicates operation from the product; see the screenshot below.

What should be done if no duplicates are found?

If the system has not detected any duplicates, it is important to manually make sure that the product is truly unique. If this is confirmed, leave the product in the catalog.

If duplicates need to be merged

There are situations where products are technically considered duplicates but should not be deleted. For example:

• the same product, but in different sizes, such as a size range;
• products from different warehouses that are considered analogous.

In this case:

1. Select all products that are considered duplicates.
2. Choose the "Merge" action.

3. Specify the product that will be the main one in this group.
4. Complete the merge.

Nuances when processing duplicates

When processing Duplicates operations, situations may occur where it is difficult to clearly determine whether a product is a duplicate.

This is especially relevant if the system does not find any duplicates.

In such cases, it is recommended not to make the decision independently, but to:

• contact the team lead or mentor;
• discuss the example and the logic of further actions.

This will help avoid mistakes and ensure the correct catalog structure.

Processing the VendorCode operation

What is this operation needed for?

In some product categories, for example laptops, monitors, and components, manufacturers assign products a universal vendor code, vendorcode. It is unique and is almost always used in product cards of this type. Therefore, the vendor code can be used as a unique key for matching. It is unique and is almost always used in product cards of this type. Therefore, the vendor code can be used as a unique key for matching.

Example

Product name:

Монітор Acer B277Kbmiipprzx (UM.HB7EE.018)

In this case, the vendor code (vendorcode) is UM.HB7EE.018.

How does processing work?

For matching to work correctly, the vendor code needs to be added to a special field. For matching to work correctly, the vendor code needs to be added manually to a special field.

How is the VendorCode operation assigned?

The VendorCode operation is configured by us at the project launch stage:

• During setup, it is determined whether the client has categories where using VendorCode is appropriate.
• If yes, the VendorCode operation is created with automatic application to the selected categories.
• When a new product appears for the client in this category, this operation is assigned to it automatically.

Processing the VendorCode operation

1. Go to the menu.
2. Data → Matching → Operations.
3. In the filter, select the VendorCode operation.
4. Click the product and move the vendor code from the name to the Vendor Code field.
5. Go to the tab shown in the screenshot above.

Processing the Mask operation

What is the Mask operation?

This operation is used for automatic product matching.

It is most often applied to products that have standardized labeling in the name, for example:

• Laptops
• Monitors
• Processors of certain vendors

Example

Product name:

ASUS E1504FA-BQ154WS 90NB0ZR1-M006X0

In this case, the mask is the E1504FA-BQ154WS part.

Since this is standardized labeling, products with the same code from contractors or competitors will be automatically matched with the client's products.

How is the Mask operation processed?

Step 1. Reviewing the rules

1. Before starting processing, review the examples of rules for the Mask operation in the project. This can be done in the project's technical specification (TS).
2. The TS will specify:

• which product categories this tag is used for;
• where the value for filling in the Mask operation is taken from..

Step 2. Processing products with the Mask tag

1. Go to Settings → Matching → Product masks.
2. In the filter, select the Mask operation.
3. Get the list of products that need to be processed.
4. Click a specific product and create a Mask value for it.

Example

The screenshot below already shows configured masks, but it also shows how a new mask is added.

Reliability values:

• 1-5 – the system will not automatically match products, but will suggest them for review.
• 6 – the system will automatically use the mask for matching.

Bulk mask adding

If there are many products, processing can be done via Excel or Google Sheets.

1. Go to the Pricer24 menu: Menu → Settings → Matching → Product masks.
2. In the "Tag" filter, select "With Mask tag".
3. Export the list to Excel.
4. During export, select the number of masks:

• by default - 1 mask;
• if several masks are used for a product, specify the required number; this must be described in the TS.

5. As a result, a table is obtained:

• if one mask is used, there will be one reliability column;
• if several masks are used, there will be several reliability columns, one for each mask.

How to get the mask value?

The mask is taken from part of the product name.

Example: a product is Ноутбук ASUS BR1104CGA-N00064 (90NX07M1-M00220) 11.6" HD, Intel N200, 8GB, F256GB, UMA, NoOS, Grey

The mask is: BR1104CGA-N00064 

• For other product types, the mask may be a different part of the name.
• The exact part to select is agreed with the integration specialist.

Completing processing

1. Fill in the Mask field for all products in the table, as well as the "Reliability" field; take the value from the TS.
2. Export the file with products back into the system through the "Export" menu.
3. Make sure that the Mask matching algorithm is enabled; otherwise, the masks will not start working.
4. Remove the Mask operation from the processed products.

Important nuances

Mask syntax:

• One of the formats: "_" before and after the mask (E1504FA-BQ154WS).
• Before entering the mask, review all syntax variants.

This approach helps optimize the processing of large product volumes by reducing the amount of manual work.

Processing the Link operation

The Link operation is used in cases where separate product links need to be added for parsing setup, rather than the entire contractor category.

What is it?

In some cases, account operation may be based not on parsing all competitor products from the selected category, but on searching only for your product from the competitor and adding a specific link to a specific product. This is handled by the Links module, which contains links for parsing. Such tasks appear as Link operations in the "Products" module, the section where new products are processed.

Product statuses with a parsing link

1. Filled - the product link has been found and added.
2. Not found — the product was searched for on the contractor website, but the product was not found.
3. Not filled — processing has not been performed.

How to start working?

1. Menu: Data → Matching → Operations.
2. In the filter, specify:

• Operation type: Link
• Status: New
• Responsible: yourself, especially important if several people are working with the account

How to process the Link operation

Each operation has a "Links" section on the right. This is where the URL of the corresponding product on the contractor website needs to be added.

1. Go to the contractor website.
2. Find the product that corresponds to yours.
3. Copy the link to this product page.
4. Paste the link into the "Links" field in the system.

Filling options:

• If one link needs to be added, paste the URL and click "Save".
• If several links from one contractor need to be added, according to the client settings, press Enter after each link to add the next one.
• If no corresponding product is found, enter "-" in the field instead of a link. In this case, the product will receive the "Not found" status.

Each website has its own accepted URL format. If the link is not suitable, the system will show a warning and indicate the exact expected format. Be sure to pay attention to this.

Completing processing

After all links have been added

1. Save the changes.
2. Change the operation status to "Processed". This means that processing is complete and the product moves to the next work stage.

• Press Alt + 3 - a quick keyboard shortcut;
• click the "Processed" button:

• or use the top menu → "Change status" → "Processed".

Updated on: 18/05/2026